Forms for Business and Employers
In the fashion of making your life easier, we have made available by download some of the commonly used forms by Blue Willow Bookkeeping. Now, reporting your payroll hours is as easy as Click, Print and Fax.
Having the forms here on BlueWillowBookkeeping.com saves you the time of going to the IRS website and searching for the form you're looking for, checking to make sure it's the right one, then printing it out! Just another way we are saving you time!
Here are the forms available for download on BlueWillowBookkeeping.com - Please note that all forms require the free application Adobe Acrobat Reader. If you do not have this application, you can download it at the Adobe website for free.
- Form W4 - Employee's Witholding Allowance Certificate
- This form is filled out by the New Hire employee and kept on record by the employer. This should be accompanied with copies of acceptable identification.
- Form I-9 - Employment Eligibility Verification
- This form is also filled out New Hire employee and kept of file by the employer. This document also has a list of acceptable ID's for verifying employment eligibility.
- W9
- Request for Taxpayer ID Number (1099 Vendors)
- Payroll Report of Hours Request
- This document is used to report hours to Blue Willow Bookkeeping each payroll period. Perfect for printing and faxing making payroll all that much easier.
- Oregon Employer Registration Form: Application for a Business Identification Number
- As an employer, you need a Business Identification Number (BIN). This is the Oregon Employer Registration Form to apply for you BIN.
- Federal Employer Identification Registration Form: Application for a Business Identification Number
- This is the Federal Application to get a Federal Employer Identification Number (EIN).
The following authorizations are recommended when providing payroll service. They allow Blue Willow Bookeeping to discuss any payroll tax and reporting issues and sign payroll quarterly and annual reports without burdening the payroll client in the process.
Tax Information Authorization – Oregon
http://www.oregon.gov/DOR/PERTAX/docs/800-005.pdf
Tax Information Authorization – Federal
http://www.irs.gov/pub/irs-pdf/f8821.pdf
More For Employers:
Employer Posters
All employers in Oregon are required to post signs/posters.
Some of those have been made available for ‘click and print’ convenience below. Be sure to visit the following “Poster Requirement” links to assure Oregon and Federal compliance.
Federal Poster Requirements:
http://www.dol.gov/osbp/sbrefa/poster/matrix.htm
Oregon Poster Requirements:
http://www.boli.state.or.us/BOLI/CRD/C_Postings.shtml
In addition, all employers are required to post:
"Workers' Compensation
Notice of Compliance" (Workers'
Compensation Division issues this notice after it receives the "Guaranty
Contract" from the insurer and employers should receive this after purchasing
workers' compensation insurance) and "Employment Insurance Notice
- Form 11" (which the
Employment Department automatically sends after an account is set up or reopened).
Some employers may have specific posting requirements in addition to those made
available here.
Posters to Download & Print:
-
Oregon Minimum Wage 2009 Poster
- OR-OSHA
Health & Safety
Poster
- No Smoking Sign
- Smoke Free
Workplace Poster
You will need Adobe Acrobat Reader to print these posters. If you don't have
it, you can download it for free at www.adobe.com.
Repairs - Ordinary or Extraordinary (When do you capitalize?)
Repairs may be ordinary (i.e., recurring) or extraordinary (i.e., nonrecurring). Here's how to know what category they fall into:
Ordinary Repairs: Normal, scheduled repairs to keep plant assets in operating condition are a period expense (charged in the period incurred), because the main benefit of the repairs and maintenance is in that period. Examples of period expenses include scheduled cleanings, equipment lubrication, replacement of minor parts, adjustment of equipment, and repainting.
Extraordinary Repairs: If the repair is of a material nature—a major overhaul, or the repair of a major component of a machine—the amount is capitalized (added to the machine cost) because the benefit is for more than the current period. How the amount is recorded—as an improvement, replacement, or addition—depends on what it was for.
Consequences of mistakes: If an asset is improperly capitalized—a repair cost is capitalized instead of expensed—assets will be overstated and, because no expense is recorded, net income will be understated. If an asset is improperly expensed, assets will be understated, and net income will be overstated.